Today, document management means being able to search for, retrieve, and use the right digital (or occasionally physical) documents every single day throughout their lifecycles.
It means being able to control access, control versions, and control editing rights.
The Writers For Hire can help you develop the right strategies to streamline, store, locate, track, and destroy documents for your business or organization, and give your employees a better experience in the process.
Our support services include:
Document Management Software (DMS) Assessment and Selection. A DMS helps you manage, store, retrieve, and share digital files, but how do you know which one is right for you? We’ll help you find the appropriate solution based on your needs. Because we’re software agnostic — we don’t work with vendors and we’re not brokers — we base our recommendations on metrics, not monetization. Some of the common elements we consider important are:
- Ease of use.
- Search and tag functionality.
- Collaboration capabilities.
- Version control.
- Authorship control.
- Security.
- Reputation.
- Price point.
Have special needs? We can expand or fine-tune our software search to prioritize what’s most important for your business.
DMS Implementation.
We’ll work directly with software vendors to see that your requirements are met and your system works for your teams. That includes ensuring everything is set up correctly on the back end so that file structure, document types, meta data, tags, and other features work together to create a user friendly front end. Your people will be able to quickly access the information they need when they need it.
Document Storage and Retrieval.
We’ll help you populate your chosen DMS, add the correct meta data or tags, and upload content we create for you.
Document Sharing.
We’ll help you set your sharing permissions to ensure authorized-only access to files. We’ll also help you set up social features in your DMS so teams can connect, collaborate, and share information.
Version Control.
The Writers For Hire will set up the systems to help you keep track of changes and revisions. We’ll assist you with document governance and rules: how to identify the current version of a document, who is authorized to review, edit, or approve, what the compliance audit trail will be, and other control measures.
Training.
Getting everyone on the same page is vital, so we provide training on how to use the new systems. We also document governance training to ensure compliance.
For more technical tasks, we work with a great group of information management consultants to provide ancillary services:
Document Migration.
We’ll help you transfer your files from legacy storage systems into your new DMS.
Data Cleanses.
Our vendor partners will delete old files, fractured data, and irrelevant or incorrect content to make room for high-quality data. Have legacy documents you’d like to retain or repurpose? Our editors and proofreaders can review and correct your materials, ensuring accuracy, completeness, consistency, and uniformity.
Engineering Document Control.
We’ll help develop strategies to manage, update, transmit and control engineering documents from project concept through delivery.
Why The Writers For Hire?
Our teams have worked collaboratively for 20 years, managing document files for large corporations, non-profit organizations, and Fortune 500 companies. Many of our staff have management-level experience and have worked on complex document projects across various industries.
When you choose The Writers For Hire, you can be confident knowing we have the expertise to manage your most critical collateral. And our unwavering commitment to customer service means you can count on us to treat your project with respect, be proactive in our suggestions, and get the job done right the first time.
